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Privacy and cookies policy

This Privacy Policy describes the policies and procedures followed by Value for Women Limited (“Value for Women”, “we”, “our” or “us”) regarding the collection, use and disclosure of your personal data when you visit www.v4w.org and any sub-domains (including, but not limited to, http://giabiz.v4w.org and http://genderinclusioninenergy...) (collectively, the “Website”), or interact with Value for Women. For the purpose of UK data protection law, Value for Women are the data controller of your personal data.

Please read this Privacy Policy carefully in order to understand our views and practices regarding your personal data and how we will treat it. Please note that when using the Website, or otherwise interacting with Value for Women, this Privacy Policy should be read in conjunction with our Terms of Use.

Collection of Personal Data. When you visit this website, or otherwise interact with us, we may collect the following data about you:

Information that you give to us – you may give us personal information including your name, company name, contact details including address(es), telephone number(s) and email address. If you withhold requested personal data, we may not be able to provide certain services to you.

Information that we collect about you - we automatically collect basic technical information from all visitors to the website through our automatic data collection tools, which may include cookies and other commonly used technologies (see section on Cookies below). These tools collect certain standard information that your browser sends to the website such as your browser type and language, access times, and the address of the site from which you came to the website. They may also collect information about your Internet Protocol (“IP”) address, or click stream data within our website (i.e. the actions taken in connection with the website). This information helps us improve the functionality of the website.

Use of your Personal Data. We may use the personal information you give us to carry out the following purposes:

PurposeLawful Basis
To contact you and to respond to your requests and enquiriesWe have a legitimate interest to respond to your requests and enquiries for ongoing business administration
To deliver services to youTo manage and perform our contract with you
For recruitment purposesWe have a legitimate interest to consider an applicant for a role or vacancy in accordance with our recruitment process
For business administration, including statistical analysisWe have a legitimate interest to properly manage and administer our relationship with you and to ensure that we are effective and efficient
To personalize your visit to the website and to assist you while you use the websiteWe have a legitimate interest to properly manage and administer our relationship with you and to ensure that we are effective and efficient
To improve the website by helping us understand who uses the websiteWe have a legitimate interest to properly manage and administer our relationship with you and to ensure that we are effective and efficient
For fraud prevention and detection and to comply with applicable laws, regulations or codes of practiceTo comply with our legal obligations

You have a right to object to processing of your personal information where that processing is carried out for our legitimate interest.

Sharing your Personal Information. We may use selected third parties to provide us with services or technical support for the website who may have access to your personal information. All service providers are permitted to use data only for the purpose of performing services on our behalf. Similarly, we may share your personal information as required by law to protect our rights and property, or the rights, property or safety of others, including to advisers, law enforcement agencies, judicial and regulatory authorities.

International Transfer. Some third parties to whom we disclosure personal data to may be located in countries which do not provide a similar or adequate level of protection to that provided by countries in Europe. Where Value for Women transfers personal data to those third parties or its consultants, Value for Women will take steps to make sure they provide an adequate level of protection and adequate safeguards are in place. You hereby consent to the transfer of your personal information to recipients as described in this Privacy Policy which are located outside of Europe. You may withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Security. The security of your personal data is important to us. We take reasonable steps, consistent with generally accepted industry standards, including technical, administrative and physical safeguards to protect the personal data submitted to us from loss, misuse and unauthorised access, disclosure, alteration and destruction. However, no method of security or transmission over the Internet is entirely secure. You should always use caution when transmitting personal data over the Internet.

Retention. We may retain the information relating to you collected from our business partners as necessary for the provision of the services, internal analytical purposes, or to comply with its legal obligations, resolve disputes and enforce agreements (e.g. settlement). The criteria used to determine the retention periods include: (i) how long the personal data is needed to provide the services and operate the business; (ii) the type of personal data collected; and (iii) whether we are subject to a legal, contractual or similar obligation to retain the data (e.g., mandatory data retention laws, government orders to preserve data relevant to an investigation, or data that must be retained for the purposes of litigation or disputes).

Your Rights. If you are an individual, you have certain data privacy rights which may be subject to limitations and/or restrictions. These rights include the right to: (i) request access to and rectification and erasure of your personal data; (ii) obtain restriction of processing or to object to processing of your personal data; and (iii) ask for a copy of your personal data to be provided to you, or a third party in a digital format. You also have the right to lodge a complaint about the processing of your personal data with your local data protection authority.

Cookies. This website uses “cookies,” which may automatically collect certain information and data. “Cookies” are small pieces of data sent to your computer browser from our web server and stored on your computer’s hard drive. The data identifies you as a unique user and facilitates your ongoing access to and use of this website. Cookies also help us diagnose problems with our server and the website. If you don't want us to use cookies when you use this website, you can adjust your internet browser settings not to accept cookies. Your web browser's help function should tell you how to do this. Alternatively, to find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit the website: http://www.allaboutcookies.org. This website will also explain how you can delete cookies which are already stored on your device. However, without these identifier files you may not have access to many features that may make your browsing of our website smoother, and some of our services may not function properly. Except where cookies are necessary for the operation of our website, V4W will obtain your consent before collecting personal data using cookies. You can give your consent, or withdraw your consent to our use of cookies by using the ‘cookie banner’ at the bottom of each page.

Marketing. We may contact you periodically by e-mail to provide information regarding events, products, services and content that may be of interest to you, unless you advise us that you do not wish to receive marketing and research communications from us. If applicable law requires that we receive you consent before we send you certain types of marketing communications, we will only send you those types of communications after receiving your consent. If you wish to stop receiving marketing or market research communications from us, or would like to stop processing your personal data in any other way, you can contact us as described below to let us know what types of communications you wish to stop receiving.

Revisions to this Privacy Policy. We may revise or supplement this Privacy Policy from time to time. If we make any substantial changes in the way we use or share your personal data, we will notify you by posting a notice on our website, prior to the change becoming effective. We encourage you to refer to this Policy on an ongoing basis so you understand our current privacy practices.

External Links. The Website may, from time to time, contain links to external sites operated by third parties. We are not responsible for these third party sites or the content of such third party sites. Once you have left the website, we cannot be responsible for the protection and privacy of any information which you provide. You should exercise caution and look at the privacy statement for the website you visit.

Contact Us. If you have any questions or comments about our Privacy Policy, please feel free to contact us at valueforwomen@v4w.org.